Canada – Ontario, Kincardine
**Job Summary**
**ABOUT US**
The Steam Generating Replacement Team (SGRT) is a Joint Venture of Aecon, AECOM and Framatome. SGRT is responsible for the replacement of the Steam Generators in the Bruce Power Unit 6 Nuclear Power Station in Kincardine, Ontario.
The project, which is part of Bruce Power’s Life Extension Program, will allow Bruce Power’s CANDU units to continue to operate safely through to 2064 and is a part of the Major Component Replacement (MCR) program.
Work is scheduled to begin in 2019 with installation of the crane pad, then in 2020 perform insulation removal and metrology of the existing steam generators and ultimately replacement in 2021.
**PURPOSE OF THE POSITION**
The Project Administrator (site) will report to the Construction Manager and will be responsible for supporting the daily activities of the job site.
**ROLES AND RESPONSIBILITIES**
* Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required
* Learns, interprets and applies organizational policies, rules and regulations
* Establishes accounts with local suppliers for miscellaneous items for site
* Establishes and dismantles site offices as required
* Maintains an organized filing system on site
* Requisition purchase orders and process AP invoices
* Perform and maintain daily documentation, filing and typing
* Maintain and organize document files
* Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc.
* Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages.
* Assist with client meetings
* Administers office and safety supplies, stationary
* Suggest and implement improved work methods and systems relating to administrative tasks
* Performs other duties and responsibilities as required
**FISCAL RESPONSIBILITY**
* Fiscal responsibly as required by the Joint Venture agreement
**EXTENT OF PUBLIC CONTACT**
* Customers, suppliers, sub-contractors, Joint Venture (JV) Partners
* Project Managers, project personnel, estimating personnel
* Trades execution team – supervision and field execution team members
**PHYSICAL DEMANDS**
* Various work locations in both field and office
* Travel as necessary
**OTHER QUALIFICATIONS**
* Due to the nature of work conducted by SGRT, must be able to obtain unescorted access to the Nuclear Power Plant
Our background check process includes a full security check and clearance process. The security clearance process includes a comprehensive list of previous residences, employment, education and other pertinent information. Those with a valid Bruce Power security clearance are strongly preferred
Level specific responsibilities:
* Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
* Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
* Ensures that all local practices and activities comply with company policies and procedures.
* Applies sound professional judgment and independent thought on details of work.
* Resolves questions and problems.
* Independently performs most assignments with little or no oversight.
* Under general supervision, interacts with professional/technical staff and clients to accomplish assigned objectives.
* Requires limited exercise of judgment.
* Receives guidance on new aspects of assignments.
**Minimum Requirements**
BA/BS plus 2 years of relevant experience OR AA/AS (US) or Diploma/Certificate (Canada) plus 4 years of relevant experience OR HS diploma/GED plus 6 years of relevant experience.
**Preferred Qualifications**
**KNOWLEDGE AND SKILLS**
* Possess 2 + years of office related experience with knowledge of purchasing, accounts payable and payroll, including basic accounting knowledge.
* Experience in the construction industry is an asset
* Intermediate level of computer skills in MS Word and MS Excel
* Experience with SAP is an asset
* Strong communication skills, ability to deal tactfully with employees, visitors and customers
* Ability to work independently, accurate computer data input and record keeping
* Attention to detail, excellent organizational skills, and discretion with confidential information
* Team player, flexible and able to work well with site team members
* Multi-tasking and work within time constraints
* Punctual and dependable
**What We Offer**
When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
**Job Category** Administrative Support / Secretarial
**Business Line** Power & Industrial
**Business Group** Design and Consulting Services Group (DCS)
**Country** Canada
**Position Status** Full-Time
**Requisition/Vacancy No.** 240852BR
**Clearance Required** No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.